DOCUMENT SCANNING SERVICES
CASO scans millions of images monthly at our national scanning center and on-site at client locations nationally. We support substantially all imaging needs including standard paper, engineering drawings, maps, books, photos, color, PDF, TIFF, OCR and legacy imaging systems conversions.Benefits of Document Scanning Services
Comprehensive Expertise
One of the most important and time-intensive tasks of electronic data management is backfile conversion-getting all your company's legacy data scanned and converted into an electronic storage and retrieval system that is significantly more time-efficient and cost-effective.
Benefits of Document Scanning and Imaging Services
There are several compelling reasons why a company should convert their current paper documents to an electronic data management system:
- Enhanced security: Access to digital images can be restricted using password protection and encryption.
- Greater Accessibility: Digital images stored online in a central database provides access by several users simultaneously, and is available 24/7.
- Reduced storage space: Thousands of pages of data can reside online or be stored on a CD.
- Superior Data Search: By using indexing keywords, users can find the data they need much faster.
- Reduced Costs: Save on document copying and shipping charges as data access is online.
- Ensured Compliance: Electronic data management satisfies the document access and version control requirements of ISO 9000 and other industry standards.
CASO's team of professionals are experts at handling all the elements of a complete backfile conversion including:
- Document Logging: Boxes, folders or individual documents are listed when received or processed.
- Document Preparation: Includes document batching, adding separator pages, preliminary indexing, removing paper clips, staples, post-it notes and attachments.
- Scanning: Digital images of paper are captured.
- Document Reassembly: Original documents are reassembled after scanning and returned to the source.
- Image Enhancement: Various techniques enhance scanned image quality and make them more legible:
- Deskew
- Despeckling
- Border Cropping
- Deshading
- Line Removal
- Character Smoothing
- Indexing: Unique bar codes used to retrieve document images online is captured automatically during the scanning process. Documents also can be indexed manually by keying in image information during scanning.
- Image Quality Assurance: Scanned images are checked for quality prior to scan, during scanning and post-scan to verify images are captured properly and those that aren't legible are sent back for re-scanning.
