DOCUMENT HOSTING SERVICE
Clients avoid the hassle of building and supporting their own system. Since the
document management infrastructure is already built,
CASO brings your solution online quickly, often in days rather than months.
Leverage Our Hosting Platform
- Hosting allows businesses to archive electronic records for access over the web. In minutes, departments are setup with custom archives. Users can easily search, retrieve, and view documents and files. Users can be authorized to add documents to the archive as required. In addition, your existing scanning department or current vendor can add images at high-volume.
- Clients avoid the hassle and expense of building and supporting their own fully redundant records management platform. Your solution is brought online in hours not months. There are no upfront fees. Monthly fees are kept low, allowing businesses to save time and money while meeting internal and external record retention requirements.
- Allow employees, business partners and suppliers to access business records via the web
- Easy-to-use for first time and infrequent users
- Store scanned images, PDF, word processing documents, spreadsheets – any file format
- Efficient document loading and data-entry for use by staff anywhere in the world
- Non-proprietary – any scanning department or scanning bureau can process images into the archive
Comprehensive Records Management
- Actively involve remote users in the capture and retention of business records
- View and manage documents through a standard web browser
- Flexible search and display capabilities, including wildcard and range searches
- Records Management Compliance – Records are stored in WORM (Write Once, Read Many) format
- Redundant Platform meets Disaster- Recovery (DR) & Continuity of Business (COB) requirements
- Document check out audit ability tracks user access to each document
Client Features
- User name provides access permissions to various archives
- Search using indexes, partial indexes, wildcards, ranges, lists
- Add single documents or folders of documents
- TIFF images, PDF, word processing documents, spreadsheets – any file format
- Document viewing, printing, emailing, faxing and routing
- Scale images with zoom in, out, left, right, up, down
Document Capture Methods
Adding Documents is easy – an open architecture. Our user-friendly File Loader and Index Editor allow approved users to efficiently add documents anytime, anywhere. Virtually any existing scanning department or scanning vendor can release documents directly and securely for centralized, high-volume processing. We also offer a vast array of scanning services, data-entry services (indexing) and best-in-class scanning solutions.
- Low-volume - any user can add and index a single document
- Med-Volume - add and index a folder of documents
- High-volume
- Your existing scanning department or scanning vendor
- Our scanning and data entry (indexing) service
- A new scanning system which we set up for you
Secured access, Easy Deployment
- Built from the ground up for the web – no downloads, no deployment to user desktops
- Extensive security, encryption, strong password, security layers by site, by archive and by functionality
- Scalable to tens of thousands of users – essentially no upper limit on scaling (server farm architecture)
- Securely share and leverage your corporate records online, anytime, anywhere.
Also refer to www.documentaccess.com
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